Booth Storage & Inventory - What it Includes

Downing Displays operates a dedicated 30,000-square-foot storage facility for exhibit assets, with an additional 80,000+ square feet of production, staging, and storage space across the broader facility. The dedicated storage area is clean, organized, and purpose-built for exhibit materials: racked crates, no production activity, nothing on the floors. This is not a corner of a shared warehouse. It is a facility designed to host exhibit programs as needed, with the space, organization, and conditions required by professional asset management. Other elements include:

Transition support for incoming programs

For exhibitors moving their program to Downing Displays from another provider, a structured transition process outlines what needs to come in, how it will be inventoried, and what the program will look like once established.

Full inventory tracking

Every item in the program is logged, cataloged, and tracked, from major structural components to graphics, cases, hardware, product samples, literature, giveaways, and ancillary materials. Nothing is stored anonymously.

Condition-based storage

Exhibit materials are stored appropriately for their type, weight, and sensitivity. Crates and cases are racked properly. Graphics are stored flat or rolled to prevent damage. The warehouse environment supports the long-term condition of its contents.

Post-show inspection and intake

Every item returned from a show undergoes inspection before it is returned to storage. Damage is documented. Repair needs are flagged. Nothing is put away in a condition that will create a problem at the next show.

Repair and refurbishment coordination

When an inspection identifies damage or wear, Downing Displays coordinates repairs or refurbishments as part of the program. For active programs, this happens immediately. For exhibits with longer windows between shows, scheduling and documentation are in place so nothing is deferred indefinitely.

Asset accessibility

Clients can visit the warehouse to review their materials at any time. The inventory is organized, accessible, and visible, not buried in a corner of a building where nobody is sure what is in which crate.